Site ConnectKnow what you own and who has it
Laptops, tools, vehicles and phones with a handover log — plus the online accounts and subscriptions you pay for every month.
A register that is current
Type, code, purchase price, condition and status — available, in use, maintenance or disposed.
Hand-outs and returns
Every movement is timestamped, attributed and records the condition at both ends.
Accessories checked
Chargers, batteries and cases listed per asset and checked off when it comes back.
Digital assets too
Accounts and subscriptions with an owner, a cost, a renewal date and a leaver scan.
Off-boarding stops being a mystery
Filter the handover log by the person leaving and you have the list of what they still hold. Record the returns before you deactivate the account — while the list is still easy to find.
- Condition recorded on both handover and return protects both sides
- Each asset keeps a history of every handover, return and condition change
- Import your existing equipment list from Excel
The subscriptions nobody remembers cancelling
Register each online account with its owner, cost and cycle. Fee tracking shows what renews when, and Scan former employees flags accounts still assigned to people who have left — run it whenever someone leaves.
- Shared accounts versus individually granted ones
- Renewals listed soonest first, with a reminder window per account
- Logins are stored encrypted; only people with the view-password permission can reveal them
How teams set this up
- Import or add the equipment you own.
- Record a handover whenever something is issued.
- Register your software subscriptions with cost and renewal date.
- Run Scan former employees whenever someone leaves.
Frequently asked
Can we track consumables?
The register is designed for identifiable items with a holder. Consumables are usually better handled as stock elsewhere.
Does it store passwords?
Yes, encrypted — for online accounts and for device logins. Viewing them needs its own permission.
Works with
People & HR
Records, contracts and renewals, departments, the org chart, leave requests and yearly balances — the master list that projects, scheduling, assets and approvals all read from.
Automation
Flows watch for an event — a task assigned, an approval waiting, a new employee, a time you set — and then send a chat notification or create a task, without anybody remembering to.
Approvals
Leave, overtime, expenses, business trips, attendance corrections — design the form, decide who signs and in what order, and let the system notify everyone.
Get your whole team on one system this week
SiteConnect Base is free for your first 3 users — no card, no sales call, no migration project.
Free forever for 3 users · then $3 per user a month · no credit card